Departing Employees

When a staff member, Affiliate, or Associate joins the university, a number of accounts are automatically created and others can be set up manually. When the staff member departs with no other connections to Georgetown, some of those accounts automatically become inactive and others require manual intervention. For former employees who are also alumni, students, or are transferring to another position within Georgetown, a different set of considerations are at play. 

The information on these pages covers many common applications and gives advice on a number of issues your office should consider in advance of a staff member's departure. There is also a link to a form helpful in summarizing the accounts the person had that can be forwarded to the Service Center.

Accounts and Applications to take into consideration.  This page offers guidance on Google Apps email accounts, administrative NetIDs, computer files on Box and EFS drives, and departmental Web sites.

Considerations and Advice with regards to E-mail for those with additional affiliations.  Certain affiliations, especially Alumni, entitle a person to continuing access to services. Get all the details related to the staff member leaving your office.

Form to request closing of accounts.  Please submit this online form to close accounts prior to the employee's departure to ensure a smooth transition. Use this form only if you have authority from your department to request account closures.

How do I extend e-mail access for a departing faculty or staff member?  Sometimes a person will no longer be paid, but they will continue to be involved in a project in your office for a significant length of time. Find out in what situations and how to do to extend their electronic services.

What if I need to gain access to an account after the person is gone?  It is important to recognize that neither UIS nor your local system administrators may give you access to files once the employee has left. Contact the Service Center at 202-687-4949 to go over your particular situation.