Regular Staff (Accounts and Applications Considerations)

This page includes actions that should be taken with regards to some common applications and applies only to Employees/Affiliates/Associates who have no other continuing affiliation with the University. Accounts on some systems will close automatically, and some systems require action by the individual/department to close an account. The department can submit the Account Termination form to the Service Center for faster action on the deletion of a person's NetID password.

If you have the authority in your department to request account closures, you can do so using the Online Account Termination Form.


NetID Passswords

NetID password are not removed for departing employees who are also students or alumni. To request removal of a NetID password for a former employee with no other affiliations, please complete the Online Account Termination Form.

Google Apps Email Accounts

Georgetown Google Apps accounts for faculty and staff members are closed after termination in GMS.

Administrative NetIDs

If the person leaving your office is the owner of any Admin NetIDs or Aliases, ownership should be transferred before the person leaves. This is done by completing the online Admin NetID Ownership Change Request form. The existing password will continue to work under the new owner. UIS strongly recommends changing passwords on all administrative accounts whenever a staff member or student worker leaves an office. If no one in the office remembers the old password, a reset can be requested on the Admin NetID Password Reset Request form.

Departmental Web Sites

Before the employee leaves, the Web developer should transfer the files to another owner or another server. UIS/Web Services is not responsible for files that may be lost when the account is deleted after the employee leaves the University. Developers can request that these files be transferred by logging into the Web User Accounts Web site and completing a Publishing Access Request.

Blackboard, GMS

Access to these services will end the day after the person is terminated in the HR system.


A person who is an Alum/na or a continuing student will continue to be able to log into the student portion of MyAccess.