NetID Services for External Partners

I need a NetID created for a non-employee, non-traditional student or other individual — how should I proceed?

Who is eligible to receive a NetID?

  • Visiting Researchers
  • Contractors
  • Students in non-traditional academic programs
  • Individuals requiring specific physical door access for an approved purpose

What is the process for requesting a NetID?

  • Visiting Researchers
    • Researchers from outside of Georgetown University can be sponsored to receive a NetID. Visiting researchers that require software or physical access from Georgetown are subject to additional reporting requirements. Please open a ticket with help@georgetown.edu with the subject ‘VISITING RESEARCHER REQUEST.’
  • Contractors
    • Contractors / Vendors
    • Contractors hired into full-time or part-time Georgetown positions
    • Contractors or vendors working officially with Georgetown that fit into the above categories are eligible for ‘contingent worker’ status in GMS.
    • Requests should be sent to the appropriate campus contact (see table below) with the subject line: Create Contingent Worker Requests. The following data are required for each individual:
      • Full Name and Date of Birth
      • Personal Email and Phone Number
      • Contract Start and End Dates
      • Job Title and Brief Description of Duties
      • Supervisory Organization (Sup Org) and Assigned Manager
Where to send ‘Create Contingent Worker Requests’
Campus
Contact
University Serviceshrservicecenter@georgetown.edu
Main CampusHCM Business Operations – Main Campus
Medical Centergumchr@georgetown.edu
Law Centerlawhr@georgetown.edu
  • Students in non-traditional academic programs
    • See ‘Sponsored University Associates’ below
  • Individuals requiring specific physical door access for an approved purpose
    • See ‘Sponsored University Associates’ below

Sponsored University Associates

  • Who is eligible to receive NetID services as a ‘Sponsored University Associate’ (SUA)?
    • SUA sponsorship is available to:
      • Individuals in non-traditional academic programs not supported by GU Experience
      • Individuals that require physical access to university spaces and the individual is not already:
        • A vendor or contractor covered above
  • How do I sponsor an individual?
    • The SUA Request Form (PDF) can be completed for a person who needs a NetID as an Associate.
    • The SUA form must be submitted to the GU sponsoring department administrator or a GU human resource representative.
  • Who is my sponsoring department administrator or GU human resource representative?
  • Where does an authorized submitter go to enter a new Sponsored Associate? 
    • A submitter can use the NetID-enabled SUA entry tool.
  • How long can an Associate be active without review?
    • Associate status is granted for a maximum of one year at a time, but can be renewed an indefinite number of times.