Using Zoom in Canvas

Having problems recording your Zoom meeting in Canvas?  

  • If you've already started your Zoom meeting and cannot record:
    • Open the Zoom Participants list and click "Claim Host" at the bottom of the panel.
    • Select the option to "Sign in with SSO".
    • Enter "georgetown" into the SSO text field.
    • Enter your NetID and password (and follow any DUO prompts) on the web page that opens. 
    • Once signed in, the Zoom meeting room will now display all host controls including the option to record
       
  • If you haven't started the meeting yet and want to ensure you will be able to record:
    • Sign in to Zoom before starting the meeting.
    • Once signed in, the Zoom meeting room will now display all host controls including the option to record.
       

I.  START a ZOOM MEETING IN YOUR CANVAS Course
II. SCHEDULE a ZOOM MEETING IN YOUR CANVAS COURSE
III. ONLINE OFFICE HOURS IN YOUR CANVAS COURSes

IV. Copy/Paste a Zoom Meeting URL in your Canvas course 

 


I.  CREATE And start a ZOOM MEETING USING THE CREATE MEETING (1-CLICK) BUTTON 

Things to note:

  • The Zoom meeting will be available to use right away and throughout the semester.
  • Canvas will automatically send an Announcement to everyone enrolled in your course, which will include a link to the Zoom Conferencing tool in your course.
  • To avoid sending an Announcement see the section on Scheduling a Zoom Meeting.  

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on Create Meeting (1-Click) button:

 

3. Your Zoom meeting link will be displayed under the Topic column as shown below. If you haven't already, sign in to Zoom before joining the meeting. Click the meeting link to join the Zoom meeting (titled: Course Meeting: "your course name here"): 

Zoom-Canvas-created_1click
 

4. Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting:

Zoom-Canvas-Zoom_final_screen

 



II. CREATE And start a SCHEDULED ZOOM MEETING USING THE CREATE MEETING (CUSTOM) BUTTON

Things to note:

  • The Zoom meeting will be available to use right away, and will remain available for 30 days after the scheduled date and duration.  

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on the Create Meeting (Custom) button:

 

3. You can modify the following settings:

- Topic: The meeting name will be set by default.  You can simply change it by typing a more appropriate meeting name.

- Participant Video: Turn On or Off (off by default)

- Host Video: Turn On or Off (on by default)

- Allow Join Before Host: Turn On or Off (on by default: leave on so that participants can join the meeting before the host gets there)

- Audio Options: Telephony Only, VoIP Only, Both (Both is selected by default and is recommended)

- Password (optional): to restrict the meeting to only those who have the password, enter a password

Meeting Type: to create a scheduled meeting, select the "Scheduled" radio button if you would like to restrict this meeting to a particular time

- Set the Start Date and Time: set the date and time of the meeting by clicking on the Calendar icon

- Create Announcement?: Canvas automatically sends an Announcement with the Zoom Meeting details to everyone enrolled in the course . You can toggle this on or off. 

set_meeting_name_date

- To set the Time of the meeting, click on the small CLOCK icon on the calendar:

           

- Once the time-picker is revealed, using the up-and-down arrows to adjust the time and the AM/PM for the meeting:

 

4. Set the Duration of the meeting:

 

5. Create Announcement:  Yes or No (Yes by default and recommended)

Selecting Yes will create an Announcment in your Canvas site

 

6. Click on the Submit button to create/schedule the Zoom meeting:

 

7. Your schedule Zoom meeting link will be displayed under the Online Class Meetings page as below. When you're ready to start the scheduled meeting, sign in to Zoom and click the meeting name under the Topic column:

 

8.  Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting:

Zoom-Canvas-Zoom_final_screen



 

III. CREATE and start ONLINE OFFICE HOURS USING THE CREATE OFFICE HOURS MEETING BUTTON

Things to note:

  • Following this process will enable online office hours in all of your Canvas courses.

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on the Create Office Hours Meeting button:

 

3. You will receive the following confirmation message: "Created new Office Hours Zoom meeting".    

Your Online Office Hours meeting link will be displayed under the "Online Office Hours" heading as below. 

When you're ready to start the meeting, sign in to Zoom and click your name (displayed as last name, first name):

 

 

4. Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting: 

Zoom-Canvas-Zoom_final_screen

 



IV. Copy/paste a Zoom Meeting URL in your canvas course

PLEASE NOTE: THIS METHOD IS NOT RECOMMENDED 

You can create Recurring and Scheduled Zoom meetings using the Zoom client. In this example, we are going to Schedule a Zoom meeting, then copy / paste the meeting details (url) into a Canvasc course. 

Requirements: 

  1. Download and install the Zoom software
  2. Sign in to Zoom

Once signed in, the Zoom main window will display. 

1. Click the "Schedule" button.

 

2. In the “Schedule a meeting” window, perform the following:

  • Enter a descriptive name "Topic" for your meeting in the Topic field
  • Enter the information for the Start and Duration fields
  • (Optional) Select "Recurring" meeting if you want to use this meeting throughout the semester. 
  • Verify that the "Join before Host" is enabled (this will allow students to use the meeting room without you (the host) starting the Zoom meeting).   
  • Make sure "Other Calendar" is selected in the Calendar area at the bottom of the window. 
  • Click Schedule when you’re done.

3. In the resulting window, the Zoom invitation information will be provided. 

  • Click the "Copy to Clipboard" button 
    • (Optional) click and highlight the URL that includes "Join from PC, Mac, Linux, iOS or Android: https://georgetown.zoom.us/j/xxxxxxxxx" and copy (via right click or keyboard shortcut)

   

4.  Sign in to Canvas and navigate to the course where you want to paste the Zoom meeting invitation. There are a several places within your Canvas course to paste the Zoom meeting invitation. In this example, a course announcement is used to send the Zoom meeting inviation. 

NOTE: The Zoom meeting URL will not automatically become a hyperlink in the text. In other words, students will have to copy/paste the URL into their web browser to join the meeting. Use the Canvas Rich Content Editor to hyperlink the "Join from..." meeting URL.