Using Zoom in Canvas

Zoom is a tool that enables you to conduct online conferences, presentations, lectures, meetings, and group chats. For more information about Zoom at Georgetown, please see the Zoom Support Site.

 You can now create Zoom meetings in Canvas! 
 

I.  START a ZOOM MEETING IN YOUR CANVAS Course
II. SCHEDULE a ZOOM MEETING IN YOUR CANVAS COURSE
III. ONLINE OFFICE HOURS IN YOUR CANVAS COURSes

IV. Copy/Paste a Zoom Meeting URL in your Canvas course 



I.  CREATE A RECURRING ZOOM MEETING USING THE CREATE MEETING (1-CLICK) BUTTON IN YOUR CANVAS SITE

Once created, this Zoom meeting is available to use and will be available throughout the semester. Canvas will automatically send everyone enrolled in your course an Announcement containing the Zoom meeting details and a link to join your meeting. Any student or instructor enrolled in your course can access the Zoom meeting.  To avoid sending the Announcement see the next section on Scheduling a Zoom Meeting.  

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on Create Meeting (1-Click) button:

 

3. Your Zoom meeting link will be displayed under the Topic column as  shown below. Click the meeting link to join the Zoom meeting (titled: Course Meeting: "your course name here"): 

Zoom-Canvas-created_1click
 

4. Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting:

Zoom-Canvas-Zoom_final_screen

 



II. CREATE A SCHEDULED ZOOM MEETING USING THE CREATE MEETING (CUSTOM) BUTTON IN YOUR CANVAS SITE

Once created, this scheduled Zoom meeting is available immediately and will remain available for 30 days past the scheduled end time. Any student or instructor enrolled in your Canvas course can access the Zoom meeting. 

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on the Create Meeting (Custom) button:

 

3. You can modify the following settings:

- Topic: The meeting name will be set by default.  You can simply change it by typing a more appropriate meeting name.

- Participant Video: Turn On or Off (off by default)

- Host Video: Turn On or Off (on by default)

- Allow Join Before Host: Turn On or Off (on by default: leave on so that participants can join the meeting before the host gets there)

- Audio Options: Telephony Only, VoIP Only, Both (Both is selected by default and is recommended)

- Password (optional): to restrict the meeting to only those who have the password, enter a password

Meeting Type: to create a scheduled meeting, select the "Scheduled" radio button if you would like to restrict this meeting to a particular time

- Set the Start Date and Time: set the date and time of the meeting by clicking on the Calendar icon

- Create Announcement?: Canvas automatically sends an Announcement with the Zoom Meeting details to everyone enrolled in the course . You can toggle this on or off. 

set_meeting_name_date

- To set the Time of the meeting, click on the small CLOCK icon on the calendar:

           

- Once the time-picker is revealed, using the up-and-down arrows to adjust the time and the AM/PM for the meeting:

 

4. Set the Duration of the meeting:

 

5. Create Announcement:  Yes or No (Yes by default and recommended)

Selecting Yes will create an Announcment in your Canvas site

 

6. Click on the Submit button to create/schedule the Zoom meeting:

 

7. Your schedule Zoom meeting link will be displayed under the Online Class Meetings page as below. When you're ready to start the scheduled meeting click the meeting name under the Topic column:

 

8.  Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting:

Zoom-Canvas-Zoom_final_screen



 

III. CREATE ONLINE OFFICE HOURS USING THE CREATE OFFICE HOURS MEETING BUTTON IN YOUR CANVAS SITE

Creating online office hours in one of your Canvas courses will activate online office hours across all of your Canvas courses. 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

Zoom_Canvas_Course_menu

 

2. Click on the Create Office Hours Meeting button:

 

3. You will receive the following confirmation message:  

"Created new Office Hours Zoom meeting" at the top of the page.

Your Online Office Hours meeting link will be displayed under the "Online Office Hours" heading as below. To start your Online Office Hours, click your name (displayed as last name, first name):

 

 

4. Zoom will launch through a new browser window or tab. Follow the on-screen instrcutions to connect to the meeting: 

Zoom-Canvas-Zoom_final_screen

 



IV. Copy/paste a Zoom Meeting URL. Please note: this method is not recommended.

You can create Recurring and Scheduled Zoom meetings using the Zoom client. In this example, we are going to Schedule a Zoom meeting, then copy / paste the meeting details (url) into my Canvasc course. 

Requirements: 

  1. Download and install the Zoom software
  2. Login to Zoom
  3. Schedule your Zoom meeting using the Zoom software (see below) 

Click the "Schedule" button.

 

In the “Schedule a meeting” window, perform the following:

  • Enter a descriptive name "Topic" for your meeting in the Topic field
  • Enter the information for the Start and Duration fields
  • (Optional) Select "Recurring" meeting if you want to use this meeting throughout the semester. 
  • Verify that the "Join before Host" is enabled (this will allow students to use the meeting room without you (the host) starting the Zoom meeting).   
  • Make sure "Other Calendar" is selected in the Calendar area at the bottom of the window. 
  • Click Schedule when you’re done.

In the resulting window, the Zoom invitation information will be provided. 

  • Click the "Copy to Clipboard" button 
  • (Optional) click and highlight the URL that includes "Join from PC, Mac, Linux, iOS or Android: https://georgetown.zoom.us/j/xxxxxxxxx" and copy (via right click or keyboard shortcut)

   

Lastly, go to Canvas and select the course where you want to create a Zoom meeting. There are a several places within your Canvas course to paste the Zoom invitation information. We recommend you try one the following:

NOTE: The Zoom URL to join the meeting will NOT become a hyperlink automatically. In other words, students will have to copy/paste the URL into their web browser; or when you paste the Zoom invitation information into the Announcements/Discussions use the Rich Content Editor and manually make the Zoom URL a hyperlink