Admin NetIDs and Aliases

UIS offers both administrative (admin) NetIDs which provide a mailbox for sending and receiving email and also Google Groups which function as mailing lists that allow you to manage group members who will each receive a copy of email sent to the list.

Administrative NetIDs and Aliases (Google Groups) are appropriate in cases where a general publishable e-mail address is needed.–  For example, history@georgetown.edu or msfsinfo@georgetown.edu.

Access to the mailbox of an admin NetID may be delegated to other Georgetown NetID users so that others in addition to the owner may manage the mailbox.

Also, with Google Groups management of the group may be delegated to other Georgetown NetID users.

Note: Most three-letter combinations are already assigned to individuals and are unavailable for Admin NetIDs and Aliases.

Administrative NetIDs for Google Apps or Box

Administrative NetIDs are used when a mailbox is required. Please refer to the creation guidelines for Admin NetIDs before making your request.

The owner of an administrative NetID is responsible for any violations of Georgetown University Computer Systems Acceptable Use Policy perpetrated from the administrative NetID and accounts associated with it.

  • Administrative NetIDs have their own Google Apps including email, Drive and Calendar or a Box account.
  • Administrative NetIDs can appear in the online directory and Georgetown Google Apps address book.
  • Requests for password resets can be performed via the UIS Web site using the Password Reset request form for Admin NetIDs.
  • The ownership of an Administrative NetID should be transferred to a new owner prior to the owner’s departure to preserve access to stored messages. Use the Owner change request form for Admin NetIDs to request changes.

To request an Administrative NetID, complete the Administrative NetID Request Form. (Note: This form must be completed by the person who will own the Administrative NetID.)

Alias for Google Group

An email Alias is used in combination with a Google Group which can be set to forward messages to one or more individuals. Google Groups do not have a mailbox, they function as a mailing list.

  • Messages can be forwarded to a limited number of users simultaneously.
  • The actual destination for the alias can be viewed by the alias owner at any time by checking My Groups within their own Google Apps account
  • Recipients can add a filter in Georgetown Google Apps that will file any messages addressed to the alias in a particular folder.
  • Aliases can appear in the online directory and Georgetown Google Apps address book.
  • Aliases do not have Georgetown Google Apps services such as Drive and Calendar.

To request a Google Group, complete the Google Group Request Form. (Note: This form must be completed by the person who will own the alias.)

Requests

Managing Existing Admin NetIDs and Aliases

  • Aliases for Google Groups

    If the owner of an alias is preparing to leave the University, that person should identify a new owner for the Alias within their department and complete the Alias Owner change request form.