Sample Vacation Messages for Departing Workers

Template for Departure

Hello,
As of [last day], [employee’s name] is no longer working in [former dept name]. If you need to contact that department, please write [continuing staff member’s name] at [continuing staff member’s e-mail] or call [appropriate phone number].
Thank you.
*Former worker’s name*

As in:

Hello,
As of December 1, 2002, Jane Hoya is no longer working in University Information Services. If you need to contact that department, please write Matt Hoya at hoyam@georgetown.edu or call 202/687-5128.
Thank you.
Jane Hoya

Template for Transfer

In the case of an employee who transfers, this message can be put on the account for a couple of weeks and then removed.

Hello,
As of [last day], [employee’s name] transferred from [former dept name] to [new dept name]. If you need to contact [former dept name], please write [continuing staff member’s name] at [continuing staff member’s e-mail] or call [appropriate phone number]. If your message pertains to [new dept name], I will respond as soon as possible.
Thank you.
*Former worker’s name*

As in:

Hello,
As of December 1, 2002, Jane Hoya transferred from University Information Services to the English Department. If you need to contact UIS, please write Matt Hoya at hoyam@georgetown.edu or call 202/687-5128. If your message pertains to the English Department, I will respond as soon as possible.
Thank you.
Jane Hoya