Zoom & Canvas

Zoom is a tool that enables you to conduct online conferences, presentations, lectures, meetings, and group chats. For more information about Zoom at Georgetown, please see the Zoom Support Site

 

I.  CREATE A RECURRING ZOOM MEETING IN YOUR CANVAS SITE

II. CREATE A SCHEDULED ZOOM MEETING IN YOUR CANVAS SITE

III. CREATE ONLINE OFFICE HOURS IN YOUR CANVAS SITE

IV. The legacy method of posting links to a Zoom session in your Canvas site (no longer recommended)



I.  CREATE A RECURRING ZOOM MEETING USING THE CREATE MEETING (1-CLICK) BUTTON IN YOUR CANVAS SITE

this Zoom meeting will be active and any student or instructor enrolled in the Canvas site can access the link and use the Zoom meeting room at any time

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

 

2. Click on Create Meeting (1-Click) button:

 

3. A Recurring Course Meeting Link (with the course name) will be created and will stay on the Zoom page:

this Zoom meeting will be active and any student or instructor enrolled in the Canvas site can access the link and use the Zoom meeting room at any time

 



II. CREATE A SCHEDULED ZOOM MEETING USING THE CREATE MEETING (CUSTOM) BUTTON IN YOUR CANVAS SITE

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

 

2. Click on the Create Meeting (Custom) button:

 

3. You can modify the following settings:

- Topic: The meeting name will be set by default.  You can simply change it by typing a more appropriate meeting name.

- Participant Video: Turn On or Off (off by default)

- Host Video: Turn On or Off (on by default)

- Allow Join Before Host: Turn On or Off (on by default: leave on so that participants can join the meeting before the host gets there)

- Audio Options: Telephony Only, VoIP Only, Both (Both is selected by default and is recommended)

- Password (optional): to restrict the meeting to only those who have the password, enter a password

Meeting Type: to create a scheduled meeting, select the "Scheduled" radio button if you would like to restrict this meeting to a particular time

- Set the Start Date and Time: set the date and time of the meeting by clicking on the Calendar icon

- To set the Time of the meeting, click on the small CLOCK icon on the calendar:

           

- Once the time-picker is revealed, using the up-and-down arrows to adjust the time and the AM/PM for the meeting:

 

4. Set the Duration of the meeting:

 

5. Create Announcement:  Yes or No (Yes by default and recommended)

selecting Yes will create an Announcment in your Canvas site

 

6. Click on the Submit button to create/schedule the Zoom meeting:

 

7. Your scheduled meeting link will be displayed on the Zoom Conferencing Online Class Meetings page as below:

 



 

III. CREATE ONLINE OFFICE HOURS USING THE CREATE OFFICE HOURS MEETING BUTTON IN YOUR CANVAS SITE

 

1. Access your course site in Canvas and click on the Zoom Conferencing link in the left-side menu in your Canvas site:

 

2. Click on the Create Office Hours Meeting button:

 

3. You will receive the following confirmation message:  

"Created new Office Hours Zoom meeting" at the top of the page.

The link to the new Office Hours Zoom meeting will appear under the heading "Online Office Hours" and it will be your LastName, FirstName:

 

 

4. Click on the link under Online Office Hours meeting to join the Zoom meeting.

 



IV. The following is the legacy method of posting links to a Zoom session in your Canvas site.  This is now an outdated (but still working) method, and option I, II, and III are recommended:  

To create Zoom meetings within your Canvas course: 

  1. Download and install the Zoom software
  2. Login to Zoom
  3. Schedule your Zoom meeting using the Zoom software (see below) 

Click the "Schedule" button.

 

In the “Schedule a meeting” window, perform the following:

  • Enter a descriptive name "Topic" for your meeting in the Topic field
  • Enter the information for the Start and Duration fields
  • (Optional) Select "Recurring" meeting if you want to use this meeting throughout the semester. 
  • Verify that the "Join before Host" is enabled (this will allow students to use the meeting room without you (the host) starting the Zoom meeting).   
  • Make sure "Other Calendar" is selected in the Calendar area at the bottom of the window. 
  • Click Schedule when you’re done.

In the resulting window, the Zoom invitation information will be provided. 

  • Click the "Copy to Clipboard" button 
  • (Optional) click and highlight the URL that includes "Join from PC, Mac, Linux, iOS or Android: https://georgetown.zoom.us/j/xxxxxxxxx" and copy (via right click or keyboard shortcut)

   

Lastly, go to Canvas and select the course where you want to create a Zoom meeting. There are a several places within your Canvas course to paste the Zoom invitation information. We recommend you try one the following:

NOTE: The Zoom URL to join the meeting will NOT become a hyperlink automatically. In other words, students will have to copy/paste the URL into their web browser; or when you paste the Zoom invitation information into the Announcements/Discussions use the Rich Content Editor and manually make the Zoom URL a hyperlink