Google Assignments

COMING SOON to Canvas at Georgetown!

Google Assignments is a free tool in Canvas that uses Google Drive Apps to help instructors create, distribute, collect, analyze and grade student work. For a full description about each feature check out the Google Assignments About page, and the Google Assignments workflow in action page.

Below is a summary of what Google Assignments offers instructors and students in Canvas, along with helpful guides, FAQs and troubleshooting tips:

Things to Note:

  • Despite the name “Google Assignments,” we recommend this tool for embedding Google Drive content in Canvas (anywhere the Rich Content Editor appears), and as a method for students to submit content from their Google Drive accounts to “normal” (non-Google Assignments) assignments in Canvas that require file uploads. Using Google Assignments solely as an “assignment tool” can be challenging given the faculty and student workflow.
  • First time Google Assignment users will be prompted to connect their Georgetown NetID (Google account) via pop-up sign in screen while in their Canvas course. Users can choose to connect any Google account (personal or Georgetown) to their Canvas course. Check out the Google Assignments troubleshooting guide for step-by-step sign-in instructions.
  • Third party cookies must be enabled in your browser in order to use Google Assignments (this is largely true for all third-party tools in Canvas).

Instructors use Google Assignments to:

  • Embed Google Drive materials anywhere the Rich Content Editor (RCE) is available in Canvas;
  • Add files in Google Drive to Modules in Canvas;
  • Create, distribute, collect and grade student work;
  • Attach template files, using material from an instructor’s Google Drive account, to assignments and receive personalized copies from each student;
  • Give feedback and grades to students who submit material from their Google Drive to Canvas (comments and grades sync with the Canvas Speedgrader and gradebook);
  • Obtain originality reports on student submissions to help check for potential plagiarism– limited to 5 assignments per course (originality reports and privacy).

Students use Google Assignments to:

  • Submit files located in their Google Drive for “normal” (non-Google Assignments) assignments that require file uploads;
  • Submit work assignment templates that were distributed using Google Assignments;
  • To scan their own work for recommended citations up to three times (can be toggled on/off by instructor);
  • Embed Google Drive materials anywhere the Rich Content Editor (RCE) is available in Canvas (e.g. Discussion board).

Google Assignment FAQs:

How do I install it and where will it appear in a course?

It is already installed in your course! Google Assignments will be seen by instructors (TAs/designers) as an external tool in the course. Using Google Assignments as an external tool will allow the instructor to utilize the core features of the tool (e.g. file templates, rubrics, originality reports, commenting and grade pass-back). The tool also appears for all users in the Rich Content Editor (RCE) under the Apps button. Specifically for students, the assignment submission page will show a tab to submit materials located in their Google Drive.

What does it do?

Google Assignments has two main uses: Assignments that use Google Drive Apps to distribute and/or collect student submissions, and embedding Google Drive material in Canvas.

What Google Assignments DOES NOT DO: Allow the teacher to create a google doc/sheet/slide for all students in the course to collaborate on. This type of collaboration will only be available via the Collaborations tool and will be limited to only Google Docs.

Where is it used?

It can be used in Canvas Assignments, Modules, and in the Rich Content Editor (RCE).

What can I expect the first time I use it?

First time Google Assignment users will be prompted to connect their Georgetown NetID (Google account) via pop-up sign in screen while in their Canvas course. Users can choose to connect any Google account (personal or Georgetown) to their Canvas course. Once setup, users can access their Google Drive and create/embed materials in Canvas.

Are there known issues or limitations with it?
  • Once an assignment is set up, instructors can’t add or remove files attachments made through Google Drive.
  • Point values and due dates set in Canvas are NOT passed to Google Assignments. The instructor will need to re-enter that data into Google Assignments to match was is set in Canvas (or vice versa).
  • Originality reports are limited to 5 assignments per course. There are further limitations outlined on Google’s originality reports support page.
  • Instructors can select files in their Google Drive to embed anywhere the Rich Content Editor (RCE) is available in Canvas. However, before the file can be embedded, a warning message appears that the sharing permissions will be changed to allow anyone with the link to view the file. In other words, any share settings that were previously set are removed, allowing the file to be viewable by anyone with the link. This is different that allowing anyone to edit the file, as this change simply allows those with the link to view it. Also, it may require one to sign into Google (via Canvas) before it can be viewed.

Troubleshooting: