Zoom Reminders

Posted in UIS News & Announcements  |  Tagged Service Updates

Dear Members of the Georgetown Community,
 
As we continue with our virtual learning and working environment, I want to take this opportunity to remind you of the steps you can take to ensure that your Zoom classes and meetings are secure from unwanted or uninvited guests.

• Avoid posting the Zoom link publicly through social media or other channels and do not reuse your Personal Meeting ID (PMI)
• If you are teaching classes, use the Zoom link within Canvas
• Set a password for your classes or meeting
• Update Zoom to version 4.6.10 or higher, which adds important security and useful feature enhancements. Zoom will prompt you to download the update when there is no meeting in-progress. The update has key safety features for hosts within the new Security Button, including: 
  • Lock meeting
  • Enable Waiting Room
  • Disable participants from:
    • Screen Share
    • Chat
    • Renaming Themselves
• Learn how to mute or remove any disruptive participant 
• Report any Zoom disruptions to UIS 
• Contact the Georgetown Zoom Team with any additional questions at zoom@georgetown.edu (new window)  

 UIS has also created a webpage that is frequently updated with the latest information. 

If you plan to host a large public seminar or meeting, please contact UIS at zoom@georgetown.edu (new window) in advance to ensure that your meeting is configured properly. For events with large audiences and outside participants, we recommend having one or more individuals serving as co-hosts to help monitor the event.
 
As we continue teaching and working in this virtual environment, maintaining privacy and security for all members of our community is critical. 
 
Thank you,
Judd Nicholson
Vice President and Chief Information Officer