Any request for new IT projects, especially any project that involves a significant investment of time to implement and requires UIS participation/collaboration, must go through an IT proposal intake, evaluation, and decision-making process. The UIS Project Management Office (PMO) is responsible for coordinating this process.
Below you will find a brief overview of the process, link to the request form, and resources for getting help.
Please note that submitting the UIS Project Request Form does not constitute acceptance of a project. Rather, the project request process is meant to promote equity and transparency among our stakeholders by employing the same selection criteria and review procedure across all submissions.
The process:
1. Submit your request
Obtain sponsorship and other materials; complete UIS Project Request Form.
PMO conducts detailed review—evaluate resources, feasibility, impact; sends to UIS Steering Board if approved
4. Approval and scheduling
If proposal is approved, resources will be assigned and project prioritized in UIS portfolio
How Do I Get Started?
To initiate your UIS IT project request, please go to the Jira portal and log in. If you have logged into the Jira portal before, use your existing username and password. If this will be your first time logging in, click the blue link to “Sign up for an account”. After you have logged in, click “UIS Project Request”, fill out the form, and click “Create”.
Help Resources
If you have trouble accessing the portal or logging in, please use this link to send us a note so we can help you. Mailing us at these addresses will open a Help Desk ticket and also notify people of your request.
Additional information about submitting your proposal is available in the Project Request FAQ below.
Beginning in summer 2020, UIS (the Office of the CIO) developed a process for submitting, reviewing, tracking, and managing IT projects.
The process was developed in order to:
Define roles and responsibilities of all involved parties
Develop an “intake” process for submitting proposed projects in order to establish requirements (e.g., executive sponsorship, funding, sufficient resources from requester) for successful review of the proposal.
Properly evaluate and approve projects—determine the impact of projects to the university community and to the university’s computing infrastructure, and whether the proposed project is aligned with university business needs and objectives.
Develop a method for UIS leadership to set priorities for new work (e.g., “fast track” urgent IT work) and review requests for new work, as well as to communicate this roadmap to stakeholders.
Track and manage projects, as well as the resources needed for each project, in the IT project portfolio, using an Integrated Master Schedule.
You should prepare to submit your proposal well ahead of the project start date. This is especially the case if the project involves any urgent IT work.