Instructions for Faculty and Staff Visiting Campus

Georgetown University is implementing a new set of procedures regarding access to university buildings in order to protect the health and safety of University community members who are on campus now and those who will be on campus during the Fall 2020 semester.

Faculty and staff who are working remotely and need to visit their office to pick up personal items should follow the instructions below.

  1. Email the appropriate colleague on your campus at least 48 hours prior to your intended visit date to request access to your office. Please use the subject line “On-Campus Grab-and-Go Request” and indicate in the body of the email which university building you are requesting access to, the date and time of your intended visit, and the purpose of your visit.
    • Medical Center: Mary Glasscock, Senior Associate Vice President for Business Affairs and Administration at GUMC,
    • Law Center: Please complete this request form or contact David Mao, Associate Vice President for Administration and Chief Operating Officer at the Law Center,
    • University Services: Kristen Consolo, Associate Vice President and Chief of Staff, Office of the COO,
  1. If approved, you will receive two email messages:
    • A confirmation of your invitation to campus from immediately after you are approved.

      Sample invitation email
    • Before 5 a.m. ET on the day of your visit to campus, you will receive a “COVID-19 Health Attestation” email. You must complete the COVID-19 Health Attestation before you come to campus.

      2nd email screenshot

Screenshots for the Health Attestation process are shown below:

Screenshot of building entry question

If you answer “Yes” to any of the COVID-19 Health Attestation questions, you will be denied a QR code and, therefore, will not be permitted to enter university buildings.

If you answer “No” to all of the COVID-19 Health Attestation questions, you will be asked to sign the Georgetown University Visitor Agreement.

  1. After completing the COVID-19 Health Attestation and signing the Georgetown University Visitor Agreement, you will receive a confirmation email, which will include confirmation of your visit details, your QR code, and instructions for using your QR code when you check-in at the university building you will be visiting. You can show your QR code on your mobile device or print a copy of it before you arrive on campus. Please bring your GOCard with you to campus.
  2. Before you arrive on campus, please check this list of university buildings staffed by a public health screener. If you are visiting a building NOT on this list, you will need to call GUPD at (202) 687-4343 or, if you are coming to the Law Center, DPS at (202) 662-9325 when you arrive so that a GUPD or DPS officer can meet you at the entrance of the building. The GUPD or DPS officer will check your GOCard and scan your QR code, and, if it is valid and you are wearing a face covering, provide you with access to the building.
  1. If you are visiting a building staffed by a public health screener, you must show your GOCard and QR code to the public health screener. (NOTE: your one-time-use QR code is tied to the location you registered for, and will NOT work at any other location.) The public health screener will scan your QR code. If your QR code is valid and you are wearing a face covering, you will be permitted to enter the building.

If you have questions or need additional information, please contact the University Helpline between 9 a.m.-5 p.m. ET Monday to Friday at 202-784-3510.