Archive Blackboard course and student-related content

What content can I archive from my Blackboard course sites, and where should I store this content?

Blackboard instructors can download and save their course content as well as student discussion posts, assignment submissions, and grades. 

Student-related content-- including discussion posts, assignment submissions, and grades-- should only be stored in a secure location such as Georgetown BOX or Google Drive and NOT on a computer hard drive.

Please see "Where Do I Save Archive Files?" and "How Do I Get Help?" for more information and assistance. 

NOTE: The guides below will require an instructor to access each Blackboard course and/or activity they want to archive.  

How do I archive course material?

To archive course material like announcements and discussions it's best to create a course export. This process will create a "Common Cartridge" zip file of your Blackboard course site. Don't unzip the Common Cartridge file or delete files from the package, as then the contents will no longer be useable. 

Below are some example course materials that can be included in a Course Export file:

Announcements

Assignments

Blogs, Journals, Wikis

Content Areas

Discussions 

Files and Folders 

Grade Center Columns and Settings

Rubrics 

Tests, Surveys, and Pools

 

Things to Note:

  • Do NOT use the Safari web browser for this process
  • Student activity, grades, and submissions are excluded 
  • The zip file may not be usable or readable if not imported back into another Learning Management System (e.g.Canvas)


Blackboard Course Export process: 


1) Login to Blackboard https://campus.georgetown.edu using your Georgetown University NetID and password.


2) Navigate to the course site where the course material is located. Locate the gray Course Management control panel (located below the blue course menu), expand the Packages and Utilities section, and click Export/Archive Course

Export Bb course1                      Export Bb course2


3) On the Export/Archive Course page, click Export Package on the action Bar.

Export Bb course3


4) On the Export Course page do NOT make changes to the File Attachments settings. Scroll down to the Select Course Materials section, and check the box next to each item you wish to include in the export zip file.  Click Submit at the bottom of the page.

NOTE: If you are planning to use a Blackboard Course Export file with Canvas, please refer to this page on what does and does not import into Canvas. 

Export Bb course2.5


5) Wait for the file to be processed. An email is sent to your Georgetown inbox as soon as the system has created the zip file. Refresh the page to load the Course Export zip file. 

NOTE:  In most cases the Course Export file is ready within a minute. However, in some cases you may need to repeat steps 1 and 2 (above) to reload the page. 
 


6) Once the Export/Archive Course page is reloaded click the file name (the blue link) to download the Course Export zip file

NOTE: Do NOT use the Safari web browser for this process. 

Export Bb course6


7) Save the zip file to an appropriate location on your computer's hard-drive (e.g. desktop or downloads folder). 

NOTE: Consider reading the section below on Where do I Save Archive Files for long-term storage?

bb download zip


How do I archive just my course files?

If an instructor only needs to save files that were uploaded or copied to the course by the instructor or TA (e.g. Powerpoint, Word, PDF, etc.) we recommend you download the files area of your course.

Things to Note: 

  • Instructors can select one file at a time, or select multiple files to download at once
  • Downloading multiple files at once will create a zip file 
  • Student grades, submissions, and activity will be excluded
     

Download the Course Files Area:  

  1. Login to Blackboard at https://campus.georgetown.edu using your Georgetown University NetID and password.


     

  2. Nagivate to the course site where the files are located.


     

  3. Under the gray Course Management tool bar (below the blue course menu), click on the Files and click on [YOUR COURSE NAME]. 

    how_to_download_files_in_bb


     

  4. The Files page will show all course folders and files associated with the course.
    --> Click the file name to download each file (one-at-a-time)
     or
    --> Click the check-box next to each file name and click Download Package to download a zip file containing the selected files or folders. 

    download_1_file_in_bb

    download multiple files

     


     

  5. The file will now download to your computer (typically in your computer's Downloads folder). 

    NOTE: Consider reading the section below on Where do I Save Archive Files for long-term storage?

 


 

How Do I Archive Student Assignment Submissions?

You can download assignment submissions to store and review them. Choose to download all student submissions (per assignment) or only select the submissions you want to archive. This will download and save as a single zip file. Unzip or expand the file to view the contents. Each submission is saved as a separate file.

1) Login to Blackboard https://campus.georgetown.edu using your Georgetown University NetID and password.

2) Navigate to the course site where the assignment is located and open the GradeCenter. 

3) Then, see here for instructions on how to download student assignment submissions (per assignment).

How Do I Archive Student DISCUSSION POSTS

You can print or download a PDF of each discussion forum in your course. 

1) Login to Blackboard https://campus.georgetown.edu using your Georgetown University NetID and password.

2) Navigate to the course site where the discussion forum is located.

3) Open the disucssion forum you want to archive.

4) Click the boxes to the left of each disucssion thread you want to archive, and click the Collect button at the top of the page. 

5) Then, click the "Print Preview" button at the top of the page. You can now print the student discussions or from the print menu select "Print to PDF" for a digital copy. Alternatively, you can copy/paste the discussion threads into a Word document to archive the posts.

NOTESee here for detailed instructions on how to search, collect and print student discussion posts.

How Do I Archive the GRADEcenter

1) Login to Blackboard https://campus.georgetown.edu using your Georgetown University NetID and password.

2) Navigate to the course site where you want to download grades.

3) Open the Full Grade Center.

4) Then, see here for instructions on how to Download the GradeCenter.

Where do I save archive files?  

NOTE: If you are archiving student activity, grades and/or submissions please reference Georgetown's Data Classification page on acceptable FERPA storage locations. 

It's recommended you save all archive files from Blackboard to one of the following locations (and NOT permanently on your computer's hard drive):

How do I get help?

For help archiving and migrating your Blackboard content: