Training at Georgetown: Handouts -- PowerPoint 2010

Are you anxious to learn the differences between PowerPoint 2007 and 2010? This class will offer an exposure to the newest version of PowerPoint. Learn to develop skills needed to create a multimedia slide presentation using PowerPoint 2010 with the ribbon feature. Learn to manipulate slide designs, slide sorter, rehearse timings, and slide show.  Additionally, participants will practice using the SLIDE VIEW feature to change between slides, apply a template, work with SLIDE SORTER to create presentations and finally run a slide show. The remainder of the class will be used to learn and master skills with custom animations, slide to slide transitions, using SLIDE MASTER.

Opening PowerPoint - when you open the application, you will see a basic white title slide. Your next step is to decide what type of presentation you are going to create:

• The home ribbon offers the option to add a New Slide, to change the Slide Layout, a reset option, and a delete slide option.

• If you decide to add a fancy design, go to the File tab, click on the new option. 

• Select the Design slides Folder. This will open various categories, and templates to choose from. Each template has to be downloaded for use in a presentation.

• Remember, you still have the option to click on the Design ribbon and choose a basic template. That design will replace the slide, and continue throughout the presentation.

Starting the Presentation - In this example, we decided to use one of the Installed Themes. When you choose from the Home ribbon, click on the New Slide option. You have the option to choose from a title slide, title and content slide, etc.

Now, you can begin working with the format of your slide. Insert your title and subtext. Adding a graphic should be easy. Click on the Insert ribbon, and then clip art. You have the option to insert a picture from a file, clip art, or a photo album.

Now, you are ready to insert a new slide. Go back to the Home Ribbon, click on New Slide, and choose Title and Content. Each of the slides are described once you put your mouse on a specific slide you are interested in using. Left click on the option that you want to insert. When you click inside a text box, PowerPoint is ready to receive your typing information. Make sure there are white circles on all of the sides and middle. If you place your cursor on those boxes, they will turn into directional arrows. You now have the ability to resize and reshape your text boxes or objects. If you need to move your object, move by placing your mouse on the lines between the white boxes. You should have a four-directional arrow. If you need to resize, take your cursor to the boxes. Now you will see a two-directional arrow.

Changing the color of your font involves selecting the A on the home ribbon with the line underneath. Pressing on the downward pointing arrow to the right of that A and you will see the colors available on the palette.

To format your bullets within a bulleted slide, select (highlight) the text and decide what changes need to be made. Sometimes the bullet that you need in order to make your presentation better needs to be changed. Make sure that your bullets (or text next to your bullets) are highlighted. Go to the Home Ribbon, and click on the paragraph section. You can choose any of the bullets below or, you can click on the numbered tab to set your bullets in more of an outline format. You can change the color of your bullets by clicking on the "color" box. If you click on the "picture" button, all of the bullets that are available through clip art appear. Finally, clicking on the "customize" button will open various symbols that you may want to use.

Let's insert a table into the slide presentation. Click on the option to insert a new slide. The new slide will include a group of objects that you can choose from. Choosing to insert a table will prompt you to determine how many rows and columns your table requires. Once that design is made, your table will appear. Instead of looking for the tables and borders menu, the Table Tools portion of the design ribbon appears. You will have various options to work with.

To insert a chart into the slide, click on the option to insert a new slide. The new slide will open a group of objects that you can choose from. Choosing to insert a chart will prompt you to determine which chart is best for your presentation. Once that decision is made, your chart will appear with a new design ribbon. You now have the option to change styles, data information and chart types.

Organization charts are completely different from the past version. In order to insert these into a slide you need to choose the Insert ribbon. Within the illustrations section, choose Smart Art.

The smart art section will offer various types of charts (including an organization chart). A text box appears offering the ability to add information to all levels.

Slide Show View

Learn to manipulate the various views and features to run a slide show.  There are 4 different views that are useful in PowerPoint 2010. If you look at the icon below, it resembles the icons in the lower right-corner of PowerPoint. The first view on the left is the Normal View. The Normal View has a slide in the middle, and small thumbnail views of the slide on the left. There is also another tab behind the slides tab on the left for an outline view. The second icon is the Slide Sorter view. The third icon is the reading view. The final view is the Slide Show. It is important to remember that clicking the slide show view will make the slide presentation begin at the slide that is active.

Creating Animations

To begin creating your animation, go to the Animations ribbon, and click on the Animation Pane. This will open the Animation Pane on the right. It is important to select the time you are going to add the action to. Let's begin by selecting your title. Once the selection is made, the Add Effect button is active. Click on that button. There are 4 options for your animation. When you click on each item (entrance, emphasis, exit or motion paths) a listing of effects will open. Make the appropriate selection.

As you create each animation, a number will appear beside the item. The example below has one animation attached to the bullet.  

When you have completed the animation for each slide, go to your Slide Sorter view and select all of your slides. There should be a box around each slide. Within the Animations Ribbon, there are listings of slide to slide transitions. Choose the transition that best fits your presentation.

You also have the option to modify the transition speed, apply sound to the slide, and determine how you want the slide to advance (automatically or by clicking your mouse). Save your presentation.

Rehearse Timings

In order to set amounts of time that each slide is automatically displayed during the slide show, go to the Slide Show ribbon, and click on Rehearse Timings.

Your presentation will begin, with a Rehearsal toolbar displayed in the foreground. When the appropriate amount of time has passed for viewing the first slide, click on the "next" arrow to proceed to the next slide. You may click on the "pause" button to pause the timing period, or on the "repeat" button to restart the timing of a particular slide. When you have completed this process and set durations for each slide, your total presentation time will be displayed and you will be asked if you would like to save your new timing settings. Select "Yes."

Printing your PowerPoint Presentation

You have many different printing options available when you click on the File Ribbon and choose to print. These options can be selected under the "Settings" section. You can print your entire slide show or a particular slide from the presentation. You can also print out your notes pages, or the outline view of the slide show. Additionally, you may also print handouts from your presentation. You can determine the number of slides (between 1 and 9) printed on each handout page, as well as if you would like the slides ordered vertically or horizontally, where appropriate.