Faculty and Staff: Buying Hardware, Software and Peripherals

The Office of Purchasing and UIS-Hoya Computing offer several services to help you acquire computers, software and peripherals. Before you buy, remember if you are buying for yourself with your own credit card, select Personal Purchase. If you are purchasing for departmental use at the university, select Institutional Purchase. If you need more information regarding payment methods and instructions, click here.

Note that there are some restrictions on specific types of equipment such as flat screen TVs and audio visual equipment. These restrictions are designed to protect against fraud and are required by audit controls. You may still purchase these items, but you must do so through the regular purchase order procedures rather than directly using your PROCard. For a list of restricted items, click here here.

Hardware

You can purchase hardware (e.g., Dell/Apple desktop computers, servers, monitors, laptops) as a personal purchase, or as an institutional purchase for your school or department. Faculty and staff can go directly to the Dell and Apple Web site (exclusive to the Georgetown University community) to purchase hardware.

Select Personal Purchase Institutional Purchase

Software

Software (e.g., Microsoft Office, Microsoft Windows, Symantec AntiVirus, Adobe Dreamweaver) is available for you to borrow or to purchase for your personal use, or institutionally for your school or department.

To order at educational discount prices, you can visit Georgetown's CDW-G Store. Personal purchases of Microsoft software can be made through Georgetown's Microsoft portal. Note: Before you make any purchase decision, many common software programs are available at no cost from the Hoya Lending Library.

Select Personal Purchase Institutional Purchase Lending Library

Peripherals

Peripherals (e.g., computer mouse, phones, USB drives, monitors (without the computer), Apple and Dell accesories) are available for personal or institutional (school or department) purchasing.

Select Personal Purchase Institutional Purchase

Payment Methods and Instructions:

PROCard

In order to purchase a Dell item with a PROCard, do the following:

1. Obtain a price quote from Georgetown's Dell Premier Web site.
2. Call Dell at 1-800-274-7799 and follow the prompts for educational institution purchasing. Note: You will need to place the order with our Dell representative when you use the PROCard.

The University offers standard computer workstation and laptops that can be purchased directly with your PROCard. Standards include Dell and Apple laptop and workstations for University Services, Main Campus, and the Medical Center. The Business School offers a Lenovo standard. Computer workstations and laptops outside the University standard recommendations should not be purchased directly on the PROcard.

Main campus faculty and staff members who are full time and not grant funded are on a campus-funded 3-year replacement cycle for their primary workstation. Click here for information on the Main Campus Replacement Cycle.

GU Purchase Order

Submit a printout of the price quote and a Purchase Requisition Form/GU Purchase Order to Elizabeth Goodloe (GU Purchasing Department) at 3300 Whitehaven St., N.W., Suite 2000 (Phone: 202-687-6042 or Fax: 202-687-2506).

Note: The purchase of a non-standard computer system may result in the loss of on-site support for that computer, or the institution of fee-based service. Contact Jacalyn Banks (202-687-8812, Fax: 202-687-1505, jlb48 @ georgetown.edu) if you have questions.

Exception Process: What if I need something else?

If you require an exception please contact Jacalyn Banks, Associate Director, University Information Services at jlb48 @ georgetown.edu or 202 687-8812 for assistance. Exceptions are often required for machines intended for use with more data intensive software applications, some media applications, and research purposes. Consultation is designed to ensure that the workstation is compatible with the systems and services that you need and includes all the components that you require. For multiple or higher priced workstations and laptops, we can sometimes negotiate a deeper discount with Dell or Apple on your behalf.

Law School and Business School may contact their local technology centers directly for exceptions.

If you have further questions go to Frequently Asked Questions about Institutional Purchases or contact the Hoya Help Desk.