How to Use GUShare: Setting Permissions

By default, only you can access your own GUShare folders and files. However, GUShare allows you to share them with others; this includes anyone with a GUShare account ("Users with accounts"), a group of GUShare users (click here for details on how to create a GUShare group), or everyone ("public"), which includes anyone without GUShare accounts. Anyone to whom you've given permission can access your folders and files as long as they have an Internet connection and a Web browser.

You can restrict access to your files. For example, you can grant some people only read access, while granting others read and write access. You can also remove or change permissions on a file at any time, either by creating another ticket for any given file or deleting the existing ticket(s) for that file.

When you grant access to a file or folder, GUShare creates a Web link to that item called a ticket. Anyone to whom you grant permission will be able to access the folder or file using the ticket. You send the ticket to those persons via e-mail.

The following permission levels are available in GUShare:

Basic Permissions	Viewer (Read-Only)	View the contents of a file or folder only.
	Contributor (Read, Write, Delete)	Edit and rename a file or folder, as well as move a file to the Trash folder (can move subfolders to Trash if Delete permission is granted for those subfolders). Users can also rename a file or folder.
	Full Access (Read, Write, Delete, Administer)	Delete and rename a file or folder (can move subfolders to Trash if Delete permission is granted for those subfolders). Set various file management properties.
Advanced Permissions	Read	View the contents of a file or folder.
	Write	Edit a file or directory. Users can also rename a file or folder if they have delete permission as well as write permission.
	Delete	Delete and rename a file or folder (can move subfolders to Trash if Delete permission is granted for those subfolders).
	Administer	Set various file management properties.

 

 

1. Navigate to the file whose permissions you want to set.
   
   
2. Select the file or folder by clicking on its check box so that a check mark appears.
   
   
   
   
   
   
3. Click on the down pointing arrow next to the Manage icon in the toolbar, and then select Permissions from the drop-down menu.
   
   The Permissions window is displayed with the available permissions options.
   
   
   
   
   Important: For security reasons, UIS strongly recommends that you not grant access to your files and folders for either the "Public" or "Authenticated Users" categories, as you would be granting permission to everyone (the world) and to all GUShare account holders, respectively.
   
   
4. If the person or group for whom you want to set permissions if not currently listed, add the person or group by performing the following:
   
   (Note: To set permissions for persons outside Georgetown, use the Tickets function to create a ticket and assign the appropriate permsssions. For instructions, see Creating a Ticket and E-mailing the Link.)
   
   
   1. Click on the Add User/Group button.
      
      
      
      
      
   2. In the box next to Choose Users, enter the person's name (last name recommended to narrow search results) or NetID (if you know it). As you type, a list of any matching entries will be displayed, and you can select the desired match if it appears, as shown in the example below. (In this example, typing "ald" returns a number of persons either with "ald" in their name of NetID.)
      
      
      
      
      
      
   3. If you don't know the person's full name, you can search for that person by performing the following:
      1. Click on the Search for Users button.
      2. In the Find User pop-up window, click on the down pointing arrow.
      3. Select Users and Groups from the Search drop-down menu.
      4. Select what you want to search on from the where drop-down menu.
      5. Enter the information you want to search on in the Find User or Group box.
      6. Select the desired person from the results.
      7. Click on the OK button.

      
      
      
      

5. On the Grant Permissions page, select the desired permission level you want to assign (refer to the tables above for descriptions of the permissions options), then click on the Finish button.
   
   
   
   
   
   The Permissions page is displayed, showing the person you added and their associated permission level.
   
   
   
   
   
   
   
6. Click on the Exit button. You'll be returned to the file and folder listing, and, if this is the first time you've granted permissions to your file or folder, you'll notice that the Share With column for that item is now changed to Some. (In the example below, the share status of the file "Picture2.png" has been changed.)
   
   

 

You can edit the permissions on an item at any time.