How to Use Hoyamail: Determining When to Archive Versus Delete

Hoyamail has two different tools for 'cleaning up' old mail - Archive and Delete.

Archiving a message moves it out of your inbox and into All Mail, letting you tidy up your Inbox without deleting anything.  This way, you'll still be able to find a message if you need it six years from now, it just won't be in your Inbox!  All Mail is your archive, a storage place for all the mail you've ever sent or received, but have not deleted.

Deleting a message moves it into the Trash folder, and after the message has been in the Trash folder for 30 days the message will be permanently deleted from your account.  Deleting unimportant mail is a great way to free up some of your storage, but with Hoyamail's free storage, you can probably keep those messages, too! If it's possible that you'll need a message or conversation in the future, we recommend using the Archive feature.

It is possible to delete a single message in a conversation by using the drop down menu at the top right of a message and selecting the "Delete this message" option.  You can archive entire conversations, but not individual messages.

For more information see the Gmail page about archiving and deleting messages.