University Information Services at Georgetown University

How to Use Webmail: Options for Setting up WebMail

Webmail offers you many ways to modify how you want to set up your mail. Webmail has options for setting how you want mail messages you receive to appear, how you want messages you receive to be displayed, how to create a signature, and how to set up rules for filtering your messages.

To display the Options window, click on the Options link located at the upper right corner of the Webmail page.

Options

Settings	Options for sending and deleting mail.
Composing	Options for composing a message.
Signature	Creating a signature that you can include in messages you send.
Message Filters	Settings and options for creating and applying filters to your incoming messages.

Options Descriptions

Settings
Display	Messages per page	Set the number of messages you want to have displayed per page (default is 20).
	Most Recently Received	Display your mail by the message you received most recently or by the messages you received first.
	Message Pane	Displays or hides the Message Pane (the window below your message listing that displays messages you select).
	HTML Messages	Choose whether to automatically show potentially harmful content, such as embedded images, or to be notified first if content in a message is potentially harmful.
Rename Folders	Rename your Sent, Draft, and Trash folders. (Note: Unless you have a critical need to do so, do not change the names of these folders.)
Message Actions	Save Sent Messages	Choose whether you want to save a copy of messages you send. If you select Yes, Webmail will place a copy of your sent messages in your Sent folder.
	Delete to Trash	Directs Webmail to send messages you delete to your Trash folder. If you select No, Webmail will permanently delete messages you delete.
	Read Receipt	Choose whether you want notification that your messages were opened and read by the recipients.

Composing
Format	Compose Width	Enter a value, in characters, for the desired width of your message composition window. Default is 62.
	Compose Height	Enter a value, in characters, for the desired height (rows of text) of your composition window. Default is 15.
	Compose (Plain Text or HTML)	Choose whether you want to compose your message in plain (unformatted) text or HTML (formatted text). Note: If you compose messages in HTML, your messages will be larger size than if in plain text. Also, your recipients may choose to read your messages in plain text rather than in HTML.
	Reply	Options for including an original message in your reply. You can choose not to include the original message in your reply, include the original message text inline (as part of your reply), or include the original message text as an attachment (in the reply, but separate from the body of the reply, similar to a file attachment).
Header Information	E-mail Address
	Reply-to	Specify an e-mail address to which you want replies to be sent.
Receipts	Request Deliver Receipt	Specify whether you want Webmail to notify you when your message is delivered.
	Request Read Receipt	Specify whether you want Webmail to notify you when a recipient reads your message.
Auto-Complete Address Fields	Click the Remove button to remove the data contained in your auto-complete history.

Signature

Include Signature

If you select Yes, the signature you created will appear automatically at the bottom of all your sent messages. Select No if you don't want to include your signature in every message.

Note: You can include your signature in specific messages by clicking on the Insert Signature button in the Compose window of that message.)

Signature

Text area where you create your signature. Click Apply when you're done composing your signature.

Note: You can edit your signature at any time.

Message Filters .
Filter Conditions - Add New Filter	Select this condition for your filter	Criteria you set that Webmail uses to filter your messages.
	More	Click the More button if you want to add additional conditions to your filter.
	Apply to all messages
Filter Actions	Move to	Select this option if you want Webmail to move filtered messages to the specified folder.
	Forward to	Enter an e-mail address to which you want filtered messages to be be forwarded. A copy of the message will not be saved for you.
	Forward Excerpt to	Enter an e-mail address to forward the first few lines of a filtered message.
	Discard	Deletes filtered messages. (Note: Discarded messages are permanently deleted.)
	Remove attachments that meet attachment conditions	Attachments that meet the specified attachment conditions are removed and a message is appended to the body indicating that the attachment was removed.
	Do not apply any more filters to this message if action is taken	If a message meets a condition, then any conditions the follow will not be applied to the message.