How to Use Microsoft Outlook 2007: Editing a Mailing List

 

1. In Outlook 2007, select Address Book from the Tools menu. The Address Book Contacts window is displayed.
   
   
   
   
   
   
2. Select the mailing list you want to edit (in the example below, "Fall 2009 Physics Study Group" is selected), and then select Properties from the File menu.
   
   
   
   
   
   The Distribution List window for the mailing list is displayed.
   
   
   
3. Edit your list as needed. Among the editing options are the following:
   • Delete a Contact From Your Mailing List
   • Add a New Contact to Your Mailing List
   • Add an Existing Contact to Your Mailing List
   • Update Distribution List Contacts with Address Book Information
     
     
     
4. Click on the Save & Close button in the Distribution List window when you're done editing your list.
   
   
   
   
   

Delete a Contact From Your Mailing List

(Note: Even if you remove a contact from your mailing list, the contact will still be listed in your Oultook 2007 address book.)

1. Select the listing of the person you want to remove.
2. Click on the Remove button.
   
   
   
   
   
   

Add a New Contact to Your Mailing List

1. Click on the Add New button in the Distribution List window.
   
   
   
   
   

   The Add New Member window is displayed.
   

2. Enter the full name of your contact in the Display Name field.
3. Enter the e-mail address of your contact in the E-mail address field
4. Select the option Add to Contacts if you want the new contact to appear in your Address Book as well (the contact will remain in your address book even if you remove the contact from your mailing list).
5. Click on the OK button.
   

   
   
   
   Your new contact will be listed in the Distribution List window, as shown in the example below:
   
   
   

 

Add an Existing Contact to Your Mailing List

1. Select the contact you want to add.
2. Click on the Select Members button.
   

   
   
   
   

3. Add the contact. (See Creating a Mailing List, steps 6 through 11, for instructions on how to add a contact.)

 

Update Distribution List Contacts with Address Book Information

1. In the Distribution List window, click on the Update Now button.
   
   
   
   

   
   
   Outlook updates information in the mailing list of any distribution list contact whose information you updated in your address book. (In the example below, the contact "June Blah" has been updated to "June C. Blah".)