How to Use Microsoft Outlook 2007: Creating a Mailing List

A mailing list is helpful if you send messages regularly to the same people. A mailing list enables you to address a message to an entire pre-defined group of people without having to enter the e-mail address of each person.

 

1. Select Address Book from the Tools menu.
   
   
   
   
   
   The Address Book: Contacts window is displayed.
   
   
   
   
   
   
2. In the Address Book: Contacts window, select New Entry from the File menu.
   
   
   
   
   
   
3. In the New Entry window, select New Distribution List and then click OK.
   
   
   
   
   
   The Distribution List window will be displayed.
   
   
   
   
   
   
   
4. If a person you want to add to your mailing list is a new contact who you have not yet added to your address book, perform the following steps (Note: You will be able to modify the contact's information at any time.). If you want to add someone who is already in your address book, go to step 5.
   1. Make sure the Distribution List tab is selected.
   2. Click on the Add New button.
      
      
      
      
      
      
   3. In the Add New Member window:
      1. Enter the contact's full name in the Display Name field.
      2. Enter the contact's e-mail address in the E-mail address field.
      3. Select the option Add to Contacts by clicking on the box next to it so that a check mark appears.
      4. Click OK.

      
      
      
      

   4. Repeat steps a through c for each new person you want to add who is not already in your address book.
      

   The contact will be listed in the Distribution List window (the contact will also be listed with your other contacts when you select members for your mailing list).
   
   

5. Enter a descriptive name for your mailing list in the Name text area.
   
   
   
   
   
   
6. Click on the Select Members button. (If you just added a contact in step 4, you will see your contact listed here as well. (In the example below, "George Smith" was added to the address book.)
   
   
   
   
   
   
7. In the Select Members: Contacts window, perform the following:
   1. Select the contacts whom you want to add to your mailing list. You can select more than one contact by holding down the Ctrl key while clicking on each contact listing. Release the Ctrl key when you're done selecting contacts.
   2. Click on the Members button when you've selected all the contacts you want to add to your mailing list.

   
   
   
   
   The contact persons you selected will be listed at the bottom of the Select Members: Contacts window.
   
   
   
   
   

8. Click OK. The Distribution List window will be displayed with your selected contacts.
   
   
   
   
   
   
9. If you decide you want to remove a contact, just select the contact and click on the Remove button.
   
   
10. Click on the Save & Close button. Your mailing list will be displayed in the Address Book: Contacts window, as shown in the example below.
    
    
    
    
    
    
11. Close the Address: Contacts window by selecting Close from the File menu.