How to use Mac Mail OS X (10.4) with GUMail: Using Mail Groups

Creating a new group Adding new cards to a group Moving existing cards to a new group Deleting cards from a group Using smart groups

Creating a new group

Click on the Address Book icon in the control panel.

This will bring up the Address Book panel.

Click on the plus (+) button beneath Group.

This will bring up an empty field; type the name of your new group then press the Return key on your keyboard.

Moving existing cards to a new group

Click on the card that you want to move (this will highlight it).   Then drag the card to the new group.

Adding new cards to a group

Click on the group to highlight it.   Then create your new card (see Adding a Contact to Your Address Book if you need help with this). When you click on the Edit button, your new card will be added to the highlighted group.

Deleting cards from a group

Click on the card that you want to delete (this will highlight it). Then press the delete key on your keyboard.

You'll be asked if you're sure you want to do this; Click on the OK button.

Using smart groups The smart groups tool can automatically sort your address cards into groups for you. You will chose a particular term to search for and then the tool will create a group that includes all the address cards that contain your selected term. This tool give you great flexibility in choosing what term you want to search for. In this example, we'll add a search term in the Notes field of the cards.

Open the card of a person you want to include in this group (or create a new card).   In the Note field, type a term that your Smart Group can search for.   Click on the Edit button to save your changes.

Repeat this practice, and add the same term to all the cards you want included in this group.

Click on the button with the gear on it, then click on New Smart Group.

Give your group a name.   Under match the following, select Note, and contains, then type in your term.   Then click on the OK button. Note: The term is not case sensitive: gribco, GRIBCO, or GrIbCo would all work.

Your new smart group will appear and it will automatically contain all the cards that have your search term.