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Rules can be highly customized and we
cannot cover all their possible permutations. These instructions
will take you through setting up a fairly common rule and should
give you an overview of the process.
This rule will look for mail sent from "william anderson"
and put it into a special folder called "Important
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- Start the Mail program, Click on Mail
(at the top of the screen), then Click on Preferences...
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- This will bring up the Preferences panel.
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- Click on the Rules icon.
- Then Click on the Add Rule button.
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- This will bring up the rule creation panel.
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- Next to Description, Type a unique name for
the rule. Choose something that will be
distinguishable from any other rules you create.
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Conditions are the things that
our rule looks for. The simple rule we're creating here will
have only one condition (i.e., "look for mail sent from william
anderson"). More complex rules can have many conditions (for
example, "look for messages sent from william anderson which
have the word aardvark in the subject line and include davisc in
the CC list").
- If your rule will have more than one condition, you must
choose:
- Do you want the rule to take action if any of the
conditions are present, or
- Do you want the rule to apply only when all the
conditions are present.
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- Select what your filter will look at. (In this case,
our filter will look for mail sent from william
anderson, so we
will select from.)
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- Then, Type in the text that the filter will
look for. (In this case, our filter will look for mail sent
from william anderson, so we Type william
anderson in the
box beside contains.)
Note: the text is not case sensitive; this filter will
find both william anderson and WILLIAM ANDERSON.
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- Next, decide what you want your filter to do: the filter can
either change the color of the messages, play a sound when
they come in; delete them; move them to a specified folder;
forward them; or do several other things. Click on the up/down arrow, then Click
on the action you want. In our case, we choose
Transfer Message.
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- Click on the up/down arrow, then Click
on the folder you want from the list that pops up. (In
this case, our filter will move the message to a folder called
Very Important Mail.)
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- When you set your rule up the way you want it, Click
on the OK button.
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- This will take you back to the Preferences panel; Click on the red dot to close this
panel.
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