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How to use Oracle Calendar: Understanding Access Rights

What are access rights?
Access rights control whether other people can see your calendar appointments and whether other people can manage your calendar appointments. 

There are two main types of access rights: viewing rights control who can see your agenda; and designate rights control who can manage and make changes to your agenda.

You can assign one set of access rights to default users, and assign another set of access rights to individual users.

What are default users?
In GUCalendar, default users are defined in relation to yourself and are best described as "those users you haven't assigned any special rights to." Another way to think of the default user is "everybody else."

Let's say you just activated your account. At that point, everyone (except for you) is considered a default user. Then you assign special viewing rights to your boss. Now (as far as your account's concerned), your boss is no longer a default user; but everyone else on the system still is.

What are access levels?

Access rights are assigned to users, access levels are assigned to individual calendar appointments. By assigning access levels to your appointments, you can have very precise control over what people can see when they look at your agenda.

Access levels allow you to hide information on your personal calendar, even if you have granted access rights to others to view or manage your calendar. There are four different access levels: personal, confidential, normal, and public.

For example, you may not want everyone to know you are going to visit the doctor. If you assign the PERSONAL access level to your doctor's appointment, only you can see the details of the appointment when viewing your calendar. However, others can still see that the time has been blocked off for the appointment. If you assign the CONFIDENTIAL access level to your doctor's appointment, only you and your calendar designees can see the details of the appointment. If you assign the NORMAL access level, only the users with viewing or designate permissions can see the details of the appointment. By default, all calendar appointments are created with the NORMAL access permission level. If you assign the PUBLIC access level to your appointment, everyone who uses the calendar can see the appointment and details, regardless of whether they have been assigned (or denied) special access rights.

Access levels work hand-in-hand with viewing rights and designate rights to give you greater control over what people can see (and in the case of designates, change) in your agenda.

What's the difference between viewing rights and designate rights?

• Viewing rights
  Anyone can look at your agenda (see Looking at someone's agenda). Viewing rights determine exactly what things people can see when they look at your agenda. When you first activate your account, the viewing rights are set so all default users can see the times when you have meetings (but they can't see the details about those meetings, nor can they see any of your tasks).
  
  You can change the viewing rights so people can see what you want them to see. This can range from everything to nothing at all. You can set viewing rights that apply to default users or you can set viewing rights for particular people.
  
  You can also set viewing rights on a by-access-level basis. For example, if you want your boss to be able to see the details of your normal-level meetings, or see your personal-level tasks, you can do that. But if you want your confidential meetings to be invisible to everyone, you can do that too.

 

• Designate rights
  Use the designate feature to give another individual the ability to manage your calendar for you. Be very careful when assigning designate rights. Designates can create appointments for you and can also remove appointments from your agenda. Any actions taken by your designates will be taken in your name.
  
  If you give people designate rights, those people can open your agenda as if it were their own and manage your appointments and other events as if they were their own. To make changes to your calendar, the person will need to use the desktop client of Oracle Calendar and open your account as a designate.