What should I do before my secure laptop appointment?

Once UIS staff have scheduled an appointment for laptop exchange, please conduct the following steps:

1. Identify existing ePI

If you are already a user of  electronic Protected Information or 'ePI' (what is ePI?), you must assess the information stored on your laptop and identify any current or archived ePI. Remember, UIS staff will be available during exchange to conduct further scanning of the data if necessary. 

2. Decide whether you need the data

Once identified, decide which data should be deleted or kept. If UIS finds further ePI during their scan of your laptop data, be prepared to decide there and then if you can delete it. 

3. Place all your data in one folder

In order to streamline the transfer process, organize your data (files and folders)under one easily identifiable folder on your desktop. For example, put everything you would like to keep in a desktop folder called "Exchange Data".

4. Note your individual software needs

The secure laptops have the following applications already installed:

- Microsoft Windows XP SP2
- Microsoft Office 2003
- Internet Explorer 7
- Mozilla Firefox
- Mozilla Thunderbird
- Symantec AntiVirus
- Hummingbird Host Explorer (mainframe client)
- SSH secure shell
- FileZilla
- Adobe Acrobat Reader
- Adobe Flash, Shockwave browser plugins
- Apple Quicktime Player
- Georgetown VPN client
- Eraser (a program to securely delete files from the system)

If your job function requires other software applications, UIS staff will reinstall them for you during your scheduled appointment. Make a note of these applications. If they are not widely-used, bring a copy of the software and any licensing information.

5. Application and System Settings

Please identify any printers that you use, so that UIS technicians can reinstall these settings on your new laptop.

You can do this by going to My Computer/Control Panel/Printers and Faxes